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Office chair guide – 8 features that matter

We spend an average of about seven and a half hours a day sitting down. For most of this time, office-based workers are using an office chair. And that’s sufficient time to make it worth taking a closer look at this piece of furniture. I’m going to explain whether your current chair is just right for you, or what you need to look for next time you buy.


1.  Office chair guide: the armrests

Armrests are a matter of what you’re used to: some people can’t work without them, but others can’t work with them. However from a health perspective they are more than just a good idea, because they take the strain off the shoulders and upper arms and avoid tension in the neck and cervical vertebrae. It’s especially important that armrests are adjustable in both height and depth, because this is the only way to customise them to the individual dimensions of the user. Lateral adjustment of the armrests is also a practical feature, to ensure that the lower arms, hands and fingers remain mobile and the hand muscles and tendons are effectively relieved of strain. The armrests should be at least 20 cm long and 4 cm wide. The optimum position is 20 to 25 cm above the seat.


2. Office chair guide: the backrest

The backrest is intended to provide the best possible support to the sitter’s back in any position. Individual settings are important here, too. For example it should be possible to adjust the backrest counter-pressure so it follows the body movement of its user and neither offers too much resistance nor tips backwards too freely. The backrest should follow the natural S contour of the spine. The lumbar support is a curvature in the lower area, to lend extra support to the lumbar region.

3. Office chair guide: the seat

The seat is anatomically shaped with the aim of encouraging the sitter to make full use of the seat area, as this is the only way to ensure contact between the back and backrest. To achieve this anatomically-friendly shape, the following conditions must be fulfilled:

  • A flattened and rounded front seat edge prevents restricted flow of blood to the lower legs
  • The seat itself should pitch downwards slightly towards the front to encourage circulation in general, prevent a hunched posture and tilt the pelvis into an upright position.
  • The seat depth adjustment means that the chair can be customised to individual thigh length, which avoids pressure on the backs of the knees from the front edge of the seat and thereby also promotes circulation. Optimised weight distribution across the pelvic bones reduces pressure on the thighs.
  • Good quality foam for the seat is important so that elastic recovery is retained over the long term and the seat does not wear out – after all, the seat has to support more than 70% of the body weight. So “passive ergonomics”, as it is known, encourages the pressure distribution across the seat to be as even as possible.

As with the armrests, there are also ideal measurements that should be observed. It is important that the height of the seat allows individual adjustment within the range of 42 to 50 cm. A user is sitting in the optimum position on his chair if the angle between the thighs and calves is at least 90 degrees. When the seat height is set correctly for the leg length, the pressure exerted on the pelvic bones is minimal. The return flow of blood and lymph from the legs is then uninhibited.

4. Office chair guide: the mechanism

A device called the synchro mechanism encourages dynamic sitting. It allows the seat and backrest to move synchronously and follow the body, ensuring that the back is constantly touching the backrest. A good-quality synchro mechanism avoids the “shirt-pulling effect” when the sitter moves backwards and forwards on the chair. An individual bodyweight adjustment option means that the same effect can be achieved whether the user is heavy or light, thus guaranteeing comfortable support in any position. The easier it is to use, the better: for example our quick-set adjustment function, which is especially user-friendly. The synchro mechanism also encourages dynamic sitting, which stimulates the metabolic process so that the muscles are always supplied with enough oxygen.

5. Office chair guide: the neck support

The neck support is a useful accessory for healthy ergonomic sitting. It functions as an extension of the backrest, supporting the cervical vertebra area and relieving strain on the shoulder and neck muscles – especially in a fully-reclined position as you might assume for example when relaxing while talking on the phone. The neck support should definitely be height-adjustable.

6. Office chair guide: upholstery and fabric cover

Upholstery and fabric are attractive to look at, but they can also incorporate thermoregulatory and ergonomic functions. Their quality is especially noticeable on hot summer’s days: if clothing sticks to the skin, they are not ideal. To achieve maximum sitting comfort, the upholstery and fabric should allow exchange of moisture and body heat. The seat is designed to support this principle, with its open-pore foam properties, as well as not using any adhesives at all for the upholstery and covering fabric. If it is straightforward to change the fabric or even the whole upholstery, an office chair will remain a loyal companion to its owner for many years. Our tip: the new Klöber Klimastuhl offers heating and ventilation functions, similar to a car seat. The ventilation in particular makes it impossible for clothes to stick to the skin.

As well as its thermoregulatory functions, upholstery can often fulfil ergonomically beneficial roles, for example our patented celligence® system, which is concealed within the seat and backrest. This air-filled foam cell reacts individually to body weight and movement: if it senses pressure, air is gently rerouted to support the body position. That prevents a posture that is bad for the spine, and supports dynamic sitting.


7. Office chair guide: the function lever

Function levers are the part of an office chair with which the ergonomic functions can be set – in other words knobs, levers and switches. Ideally it should be possible to operate all the chair function levers easily from a sitting position. They should be comfortable in the hand, slip-resistant and freely moving, as well as intuitive to use.

Ideally it should be possible to operate the function leaver of an office chair from a seated position.

Ideally it should be possible to operate the function leaver of an office chair from a seated position.


8. Office chair guide: the quality

Last but not least every office chair should have at least one GS symbol. These letters stand for Geprüfte Sicherheit – meaning “Safety-tested” – and guarantee that the user has bought a product which complies with the requirements of product safety law. Of course at Klöber we don’t leave anything to chance, and we test our office chairs far beyond the terms of this certificate: all components and mechanisms are developed, designed and thoroughly tested here on site before they go into production. And at the end of our production chain, the product still has to pass the Klöber quality check: no chair leaves the premises without first being checked thoroughly from starbase to backrest.


Office chair guide: VERDICT

When you buy an office chair, there are lots of things to look out for – so it’s not at all easy to keep a clear picture and make the right decision. However with this list you will be well-prepared when you go to buy your next office chair.
Our tip: Now you can find the perfect office chair for you even more easily with the help of our free online guide. Try it out!



Kathrin Schreiber
  • Halil Yaşar
    Reply 14. June 2016 at 5:43

    Thanks nice tips

    • Sarah Reichle
      Reply 14. June 2016 at 13:50

      We are happy that you like our article 🙂

  • Nils
    Reply 25. July 2016 at 12:41

    Wirklich hilfreich dieser Artikel – gibt ja immer wieder Mythen, die sich rund um den Bürostuhl ranken und jeder hat hier seine eigene Meinung.

    Daher toll, auch mal ein paar Tipps direkt vom Profi zu hören zu bekommen!

    • Laura Wenzel
      Reply 27. July 2016 at 13:26

      Vielen Dank für den Kommentar. Wir freuen uns, für Aufklärung gesorgt zu haben und wünschen weiterhin viel Spaß auf dem Klöber Blog.

  • Miri
    Reply 5. May 2017 at 10:14

    Hallo Laura,

    ich kann diesen Artikel nur loben.
    Besonders gut gefällt mir der Abschnitt: Polster und Stoffbezug
    Bei meinem alten Bürostuhl hatte ich nämlich immer Probleme mit dem Austausch von Feuchtigkeit und Körperwärme.


    • Corinna Litz
      Reply 8. May 2017 at 13:11

      Hallo Miri,
      schön zu lesen, dass dir der Artikel gefällt und viel Erfolg beim nächsten Bürostuhl-Kauf.

  • WIra Office Chair
    Reply 24. November 2017 at 12:10

    Lots of information and knowledge about office chairs that I found after reading your article. Hopefully this information can I use in helping my business. Regards

  • Corinna Litz
    Reply 16. April 2018 at 8:42

    Hallo Jeannine,
    wir freuen uns, dass dir der Artikel gefällt 🙂

  • Anamika Gupta
    Reply 4. September 2018 at 16:24

    A very eye opening piece of information that quite a lot of people don’t take heed to. Chairs have become a part and parcel of everybody’s life, yet no one has ever understood on how important it is. Right from the start off day till the very end of a day, chairs has got to do a vital role to our health and the way we work out things throughout the day. Ergonomic chairs have gained importance in the recent past but sooner than later they have gained massive attention to the working class professionals already and also to various organisation who wants to build an efficient and effective workforce.
    Here is are some insights to How it is for a working class professional and the role these chairs got to play a day in their life.

  • Brand lefty
    Reply 23. September 2018 at 13:11

    Thank you for great article. I read your full guide.we also chair manufacturer so we interested to read guides about chairs.

  • ram karthik
    Reply 26. September 2018 at 15:42

    Superb one… Really helpful
    It’s our duty to buy the best office chairs for our office or any kind of workspace because of a perfect office chair will help to maintain good posture and to lead a healthy life.

  • Karen Angela
    Reply 5. October 2018 at 7:03

    Awesome blog,
    Thanks for sharing valuable information with us. How much cost of offices chairs including all your features?

    thanks, Best Regards

    • Corinna Litz
      Reply 5. October 2018 at 8:59

      Hello Karen, nice to hear that you like our blog. You can easily configure a chair on our website and you will see the price directly: http://www.kloeber.com

  • Matija Zajšek
    Reply 18. December 2018 at 11:54

    Agree with written. Even we are working on small office chair market here in Slovenia, I see by far the most important role with customers, neck support. Customers having greatest concerns about neck support when buying an office chair.
    Thank you, Matija, Slo

  • ALEX
    Reply 19. March 2020 at 16:05

    Best website i have found to read

  • ALEX
    Reply 19. March 2020 at 16:23

    nice one

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